Explainer Video Voiceover: Elevating Your Message with the Right Tone 

Last Updated on March 13, 2024

Ever feel like your explainer video voice over falls flat, even with dazzling visuals? You’re not alone. The magic ingredient that breathes life into your message, engages your audience, and drives results is often missing: the voiceover.

Think of it like a conductor leading an orchestra. The visuals are the instruments, each playing their part. But without a skilled conductor, the music remains disjointed, lacking harmony and impact. That’s where the voiceover steps in.

It’s the guiding force that pulls everything together. It clarifies complex concepts, adds emotional depth, and connects with viewers on a personal level. It’s the invisible storyteller weaving your message into a compelling narrative that resonates and sticks.

But not just any voice will do. Choosing the right tone is crucial. Imagine a fast-paced tech explainer narrated in a sleepy monotone. Or a heartwarming charity video delivered in a booming, authoritative voice. It just wouldn’t work, right?

The right voiceover matches your brand, resonates with your target audience, and complements your visuals. It can be informative and professional, enthusiastic and energetic, or even playful and humorous. The key is finding the perfect fit to elevate your message and make it truly unforgettable.

So, are you ready to unlock the full potential of your explainer video? Stay tuned, because we’ll dive deeper into the secrets of crafting a voiceover that will captivate your audience and leave a lasting impression.

The Impact of the Right Voice 

The right voiceover isn’t just about delivering information; it’s about emotionally connecting with your audience and embodying your brand personality. It’s the invisible handshake that draws viewers in and makes them feel understood.

Understanding the Emotional Connection: Imagine explaining a complex financial product. A dry, monotone voice might leave viewers feeling lost and uninterested. But a voice that conveys confidence and clarity, with a touch of warmth and empathy, can make the information digestible and even reassuring.

This emotional connection goes beyond words. The tone, pace, and inflection of the voice all play a role. A lively and upbeat voice can energize viewers, while a gentle and soothing voice can create a sense of trust and comfort.

Establishing Brand Personality through Voice: Your brand personality is your unique voice in the world. It’s what sets you apart from the competition and resonates with your target audience. The right explainer voice over can amplify your brand personality and make it instantly recognizable.

For example, a playful and quirky brand might choose a voiceover with a youthful energy and a touch of humor. A luxurious brand, on the other hand, might opt for a sophisticated and polished voice that evokes a sense of elegance.

Examples of Successful Explainer Video Voiceovers:

  • Dropbox: Dropbox’s explainer video uses a warm and friendly voice that feels like a trusted friend explaining a helpful tool. This aligns perfectly with their brand personality of being approachable and user-friendly.

  • Dollar Shave Club: Their iconic explainer video features a bold and confident voice that speaks directly to the audience, reflecting their disruptive and humorous brand.

  • Slack: Slack’s explainer video utilizes a lighthearted and relatable voice that feels like a colleague explaining a new way of working. This resonates with their target audience of professionals looking for a more collaborative and enjoyable work experience.

These are just a few explainer video examples, and the possibilities are endless. The key is to choose a voice that aligns with your brand identity and resonates with your target audience.

Remember, the right voiceover is an investment, not an expense. It’s the key to unlocking the full potential of your explainer video and leaving a lasting impact on your viewers.

How to Choose the Right Voice for Your Explainer Video

You’ve understood the power of the right voice, now it’s time to pick yours! Here’s a breakdown of the key factors to consider:

A. Identifying your target audience and their preferences

  • Demographics: Age, gender, location, and even socioeconomic background can influence preferences. A voice targeting teenagers might be youthful and energetic, while one for retirees might be warm and authoritative.

  • Psychographics: What are their values, interests, and attitudes? Consider voices that match their language and resonate with their emotions. A tech-savvy audience might appreciate a clear and concise voice, while a creative audience might connect with a voice that’s passionate and expressive.

B. Matching the voice with the tone of your message

  • Brand Personality: As discussed earlier, the voice should embody your brand identity. Is it serious and professional, or playful and humorous? Match the tone and style accordingly.

  • Video Objective: Are you informing, educating, or persuading? A confident and clear voice works well for information, while a passionate and engaging voice can be more persuasive.

  • Script Style: Is your script formal or informal? Choose a voice that complements the writing style and avoids jarring transitions.

C. Considering cultural and regional nuances

  • Language and Accent: If targeting a specific region, choose a voice with a native accent for better relatability. Consider the impact of different accents on your target audience’s perception.

  • Cultural Sensitivity: Be mindful of cultural nuances that might impact voice selection. Avoid accents or voices associated with negative stereotypes or historical conflicts.

Bonus Tips:

  • Listen to demos: Most voice-over artists have demo reels showcasing their range. Choose multiple voices that fit your criteria and resonate with you.
  • Consider gender: While not a core factor, it can influence perception. Choose a voice that aligns with your brand and target audience expectations.
  • Direct, not dictate: Provide clear instructions, but allow the voice actor some interpretive freedom to bring your message to life.

Remember, the perfect voice is subjective. Experiment, gather feedback, and trust your gut. The right voice will elevate your explainer video, connect with your audience, and leave a lasting impression.

Finalise the Concept and Script

Imagine your carefully crafted explainer video falling flat, visuals stunning yet lifeless. The missing spark? The magic ingredient: the voiceover. Your conductor leading the orchestra of visuals, the invisible storyteller bringing your message to life. But not just any voice. Finding the right tone unlocks true potential.

The right voiceover transcends words, forging an emotional connection. Complex ideas become clear, trust builds, humor sparks. It’s the inflection, the warmth, the confidence that resonates. Picture a monotone explaining finance – snoozeville. Now, envision a friendly, reassuring voice – engaging, informative.

Your brand voice matters. It’s your personality personified, captivating your audience. Playful brands might have youthful voices, while luxury demands sophistication. Think Dropbox’s welcoming tone, Dollar Shave Club’s boldness, or Slack’s relatable style.

So, how do you find your perfect match? Know your audience, their preferences, their language. Match your message, consider the tone you want to convey. Think culture and region, ensuring your voice resonates globally.

Identify your Target Audience

Finding the right voice for your explainer video isn’t a guessing game. It’s about striking a chord with your target audience. Think of them as the conductor you’re trying to impress, and the voiceover becomes the instrument they wield. But to choose the perfect instrument, you need to know their preferences.

Age, gender, and location are starting points. Younger audiences might sway towards energetic voices, while older demographics appreciate maturity. Consider native accents for regional targeting, but be mindful of cultural sensitivities.

But demographics are just the surface. Delve deeper into their psychographics: their interests, values, and even pain points. A voice that speaks their language, reflects their shared values, and empathizes with their struggles will resonate far deeper.

Research helps unveil these unspoken preferences. Conduct surveys, analyze social media influencers, and study your competitors. See what voices resonate with their audiences, and what falls flat. Remember, it’s about connection, not just demographics.

By truly understanding your audience, you unlock the key to finding the perfect voice. One that feels genuine, relatable, and speaks their language. It’s an investment that empowers your explainer video to leave a lasting impression, not just gather dust.

Select the right Voice

Selecting the perfect voiceover for your explainer video isn’t just about finding a good speaker, it’s about orchestrating the entire audience experience. You’ve analyzed your target audience, studied explainer video script examples, and now it’s time to translate that knowledge into the perfect voice selection.

Start by matching the tone. Does your brand hum with youthful energy or exude sophisticated elegance? Choose a voice that embodies your brand identity and resonates with your audience’s perception. Consider your video’s objective: informing, educating, or persuading? Each requires a different voice style – clear and concise for information, passionate and engaging for persuasion. Ensure the voice seamlessly complements your script’s tone, avoiding jarring transitions.

Next, dive into the world of voice actors. Listen to demos, seeking voices that fit your criteria and evoke the desired emotions. Look for experience in your industry or niche, ensuring they understand the language and tone you need. Consider their delivery and flexibility – can they adapt to your feedback and bring the script to life naturally?

Remember, it’s not just about words. Gender, while not always crucial, can influence perception. Be mindful of cultural sensitivities when selecting accents, avoiding anything potentially offensive. While providing clear instructions, allow some interpretive freedom for a more natural and engaging performance.

Finding the perfect voice is subjective, so experiment and gather feedback. Your gut feeling matters, but don’t be afraid to test different voices and see what resonates with your target audience. Remember, the right voice is an investment in your video’s success, connecting with your audience and leaving a lasting impression.

Define the Tone and Style

Finding the right explainer video voice over isn’t just about the actor’s talent; it’s about crafting the perfect instrument for your message. Before you start browsing demos, take a step back and define the tone, style, and even speed you want your voiceover to embody. This roadmap will guide you towards the perfect match for your audience and brand.

Start with your brand personality. Does it hum with youthful energy or exude sophisticated elegance? Choose a voice that reflects that essence, resonating with your audience’s perception of your brand. Playful brands might lean towards energetic and lighthearted voices, while luxury brands might opt for polished and authoritative tones. Think Dropbox’s friendly tone versus Dollar Shave Club’s bolder approach.

Next, consider your video’s objective. Are you informing, educating, or persuading? Each requires a different approach. For information, a clear and concise voice is key, ensuring easy comprehension. For education, a friendly and engaging tone can make complex topics more approachable. Persuasive videos might benefit from a passionate and confident voice that inspires action.

Script style also plays a role. Is your script formal or informal? Choose a voice that complements the writing and avoids jarring transitions. A formal script might call for a more authoritative voice, while a casual script might benefit from a more conversational tone.

Tone and style go beyond words. Consider the inflection, pace, and even humor you want to convey. A lively and upbeat voice can energize viewers, while a calming and soothing tone can create trust and comfort.

Don’t be afraid to experiment! Explore different demos and gather feedback from your target audience. Remember, the perfect voice is subjective. Trust your gut and choose one that resonates with your message, brand, and ultimately, your audience.

By defining the tone and style beforehand, you’ll set the stage for a truly impactful voiceover that elevates your explainer video and connects with your audience on a deeper level.

Match the Voice with the Message

While the right tone and style are crucial, truly nailing the voiceover selection requires a deeper understanding – matching the voice with the message itself. It’s not just about finding a pleasant voice; it’s about finding one that amplifies your message, clarifies complex ideas, and evokes the desired emotions.

Imagine a financial explainer narrated by a monotone voice. It might convey the information, but it won’t engage your audience. Instead, consider a voice that instills confidence and clarity, perhaps with a touch of warmth and empathy, making the information accessible and even reassuring.

This goes beyond just words. The voice’s inflection, pace, and even humor can significantly impact how your message is received. A lighthearted and relatable voice might be perfect for explaining a new social media platform, while a soothing and authoritative voice could be ideal for introducing a meditation app.

Remember, consistency is key. Ensure the voiceover seamlessly complements the tone and style throughout the video, avoiding jarring shifts that might confuse your audience. A playful voice paired with serious visuals can create a disconnect, while a monotone voice narrating an exciting animation can dampen the mood.

Ultimately, finding the perfect match requires careful consideration of both the message and the voice itself. Think about the emotions you want to evoke, the complexity of the information, and the overall tone you’re aiming for. Experiment, gather feedback, and trust your gut to find the voice that truly brings your message to life.

By harmonizing the voice with the message, you create an explainer video that resonates with your audience, leaving a lasting impression and achieving your desired goals. So, go forth, listen closely, and find the voice that perfectly complements your message!

Utilise AI

While exploring your options, consider the growing presence of AI-powered voiceover tools as potential allies in your search for the right voice for your AI explainer video. These text-to-speech tools offer several advantages:

Efficiency: Upload your script and let AI suggest diverse voice options based on your chosen tone, style, and even target audience demographics. This can save you valuable time compared to manually browsing through individual voice actors.

Accessibility: Gain access to a vast pool of voices from around the world, potentially discovering unique options you might not have found otherwise.

Customization: Some AI tools allow you to adjust the voice’s pitch, pace, and even emotion to fine-tune it further and achieve the perfect match for your video.

Cost-effectiveness: Depending on your needs, AI tools can offer competitive pricing compared to working with professional voice actors, although the quality and naturalness of the voice may vary.

However, using AI comes with its own considerations:

Limited emotional range: While AI voices can convey basic emotions, they might not replicate the nuanced delivery and natural warmth of a human voice actor.

Customization control: The level of control you have over the voice may be limited compared to working directly with a voice actor.

Experimentation is key: Try out different AI voices and compare them to human voice actors to see which best suits your needs and budget.

AI tools are valuable supplements, not replacements. They can offer efficiency, affordability, and access to a wide range of royalty-free voices, but the human touch in voice acting often brings an irreplaceable spark of authenticity and emotional depth.

The perfect approach? Blend the best of both worlds. Use AI tools for initial exploration and shortlist promising voices. Then, consider auditioning human voice actors within that range to find the ideal match that delivers both the message and the emotions you want to convey.

Ultimately, the choice between AI and human voice actors depends on your specific needs, budget, and desired level of control. Weigh the pros and cons, experiment, and find the solution that elevates your explainer video to new heights.

Hire an agency: 

Finding the perfect voice can be a daunting task, especially with the vast options available. If navigating the selection process feels overwhelming, consider partnering with a professional voiceover agency. Here’s how they can streamline your journey:

Expertise and experience: Agencies have a deep understanding of the voiceover industry, possessing extensive talent pools and knowledge of diverse voice styles, accents, and demographics. They can match your specific requirements with the perfect voice actor, saving you valuable time and effort.

Seamless casting and management: Agencies handle the entire casting process, from sifting through voice demos to organizing auditions and coordinating with voice actors. This frees you to focus on other aspects of your video production.

Quality assurance: Agencies maintain high standards for their talent, ensuring you receive professional recordings with clear audio and excellent delivery. They also offer direction and feedback to voice actors, ensuring the final product aligns with your vision.

Cost-effectiveness: While agency fees might seem like an added expense, they can save you time and money in the long run. They negotiate competitive rates with voice actors and ensure efficient project management, avoiding potential delays and additional costs.

Explainer Voiceover Styles 

The right voiceover can elevate your explainer video from good to great, instantly connecting with your audience and delivering your message in a memorable way. But with so many voice styles and tones out there, it can be a challenge to find the perfect match for your industry and brand. Let’s explore some popular voiceover styles across different sectors:

Tech & Startups:

  • Energetic & Upbeat: Perfect for conveying innovation and excitement, ideal for young companies or products with cutting-edge features.
  • Authoritative & Confident: Instills trust and expertise, suitable for complex tech solutions or financial services.
  • Conversational & Friendly: Creates a welcoming and approachable feel, good for explaining new apps or software platforms.

Healthcare & Wellness:

  • Soothing & Calming: Creates a sense of serenity and trust, essential for promoting relaxation techniques or stress-relief products.
  • Empathetic & Caring: Connects with viewers on an emotional level, perfect for educational videos about sensitive topics.
  • Warm & Authoritative: Builds trust and credibility for medical products or healthcare services.

Education & Learning:

  • Clear & Articulate: Ensures information is delivered precisely and understandably, ideal for educational tutorials or training videos.
  • Engaging & Enthusiastic: Makes learning fun and captivating, perfect for children’s educational content or gamified learning platforms.
  • Motivational & Uplifting: Inspires viewers and encourages action, useful for online courses or personal development content.

Marketing & Advertising:

  • Persuasive & Confident: Encourages viewers to take action, ideal for promotional videos or product sales pitches.
  • Witty & Humorous: Grabs attention and creates a memorable experience, suitable for lighthearted products or brands with a playful personality.
  • Sophisticated & Luxurious: Evokes a sense of exclusivity and quality, perfect for high-end brands or premium products.


  • Tailor the voice to your content: Match the tone and style to the specific message you’re conveying.
  • Align with your brand identity: Choose a voice that reflects your brand’s personality and values.
  • Consider your target audience: Understand their preferences and expectations to resonate effectively.
  • Experiment and don’t be afraid to try different voices: Find the perfect match that brings your message to life.

By selecting the right voiceover style, you can ensure your explainer video hits the right note and resonates with your target audience, leaving a lasting impression and achieving your desired goals.

Hiring a Professional for Your Explainer Voiceover

Imagine your carefully crafted explainer video – visually stunning, informative, but falling flat. The missing magic? The voiceover. Not just any voice, but a professional voiceover artist who transforms your script into a captivating, audience-connecting experience. Here’s why hiring a pro is an investment worth making:

The Power of Professionalism:

  • Experience and Expertise: Seasoned voice actors excel at conveying emotions, adapting to different styles, and delivering flawless recordings.
  • Studio Quality Audio: Professional studios ensure clear, crisp sound, free from background noise and distractions.
  • Versatility and Range: Access a wider pool of diverse voices, accents, and acting styles to perfectly match your brand and message.
  • Time and Effort Savings: Avoid the hassle of auditions and technical setups. Professionals handle everything, leaving you free to focus on other aspects of your video.

Finding the Perfect Voice:

  • Define your needs: Consider your brand personality, target audience, and video objectives. What tone and emotions do you want to convey?
  • Listen to demos: Explore portfolios and listen to samples that align with your criteria. Pay attention to vocal quality, range, and emotional delivery.
  • Provide clear instructions: Give detailed information about your script, brand, and target audience to guide the voice actor.
  • Consider feedback and revisions: Work collaboratively with the voice actor to ensure the final delivery meets your vision.

Budget Considerations and Cost Factors:

  • Voice actor experience and reputation: Established voices typically command higher fees, but offer proven quality and versatility.
  • Project length and complexity: Longer scripts or those requiring multiple styles or languages will cost more.
  • Studio usage and additional services: Recording in professional studios or requesting post-production editing adds to the cost.

Ready to transform your explainer video from ordinary to extraordinary?

Your explainer video deserves a voice that electrifies, not just informs. Don’t let it languish without the magic ingredient: a professional voiceover artist. At Mypromovideos, an explainer video company, we’re your one-stop shop for finding the perfect match – a voice that resonates with your audience, delivers your message with impact, and leaves a lasting impression.

Contact Mypromovideos today! We offer a FREE consultation to discuss your project and guide you towards the perfect voiceover solution.

Don’t settle for the expected, create the exceptional.

Visit our website or call us now!

Tips for a Successful Explainer Video Voiceover Session

Your script is polished, your visuals captivating, but the real magic lies in the voiceover. To harness its full potential, a successful voiceover session requires clear communication, effective feedback, and a collaborative spirit. Here’s how to ensure yours yields the perfect voice for your explainer video:

1. Communicate Your Vision Clearly:

  • Set expectations: Share your brand voice, target audience, and video objectives. Explain the emotions and tone you want the voiceover to convey.
  • Provide context: Briefly explain the video’s content and how the voiceover fits within the overall narrative.
  • Offer reference points: Share examples of voiceovers you like or dislike to illustrate your preferences.

2. Provide Clear Instructions:

  • Mark emphasis: Highlight specific words, phrases, or sections requiring emphasis or tonal shifts.
  • Specify pace and pauses: Indicate desired pacing and pauses for dramatic effect or clarity.
  • Address pronunciation concerns: Identify any unusual words, proper nouns, or accents needing specific pronunciation.

3. Offer Effective Feedback:

  • Be specific and actionable: Instead of saying “it sounds off,” pinpoint what needs improvement (e.g., pacing, emotion, clarity).
  • Focus on the performance, not the person: Be respectful and constructive, avoiding personal attacks or negativity.
  • Offer alternative suggestions: If something isn’t working, propose alternative approaches or phrasing the voiceover artist can try.

4. Collaborate and Iterate:

  • Maintain open communication: Encourage the voiceover artist to ask questions and clarify your vision.
  • Be flexible: Sometimes, the artist’s interpretation might be even better than your initial idea. Be open to suggestions and explore options.
  • Trust your gut: Ultimately, you know your video best. If something doesn’t feel right, don’t hesitate to provide additional feedback or request revisions.

Bonus Tip:Record a sample delivery yourself (even if it’s basic) to illustrate your desired tone and pacing. This can be a helpful reference for the voiceover artist.

By following these tips, you can create a positive and productive voiceover session that results in a voice that perfectly embodies your vision and resonates with your audience. Remember, collaboration is key! Treat your voiceover artist as a partner, and together, you can create a truly impactful explainer video.

Bonus Content: Tips for recording the voiceover for Explainer video 

While hiring a professional voiceover artist often guarantees quality results, sometimes budget dictates taking the DIY route. Fear not! With the right approach, you can still achieve a polished and engaging voiceover for your explainer video. Here are some crucial tips to ensure your home recording session becomes a success:

Choose the right equipment:

  • Microphone: Invest in a decent USB microphone. Condenser mics often capture clearer audio than built-in mics.
  • Headphones: Closed-back headphones prevent sound leakage and allow you to monitor your recording accurately.
  • Pop filter: This essential tool reduces plosive sounds (pops) caused by “p” and “b” sounds, improving audio clarity.
  • Recording software: Free options like Audacity or GarageBand suffice for basic recording and editing.

Find a quiet place to record:

  • Choose a room with minimal background noise. Shut windows, turn off fans, and silence any potential noisemakers.
  • Consider soundproofing materials like blankets or acoustic foam to absorb sound reflections.

Practice your script:

  • Read the script aloud several times to familiarize yourself with the flow and identify areas needing extra attention.
  • Practice tongue twisters or vocal warm-ups to improve diction and articulation.
  • Mark emphasis, pauses, and breaths in the script to guide your delivery.

Record multiple takes:

  • Don’t strive for perfection in one go. Record multiple takes, experimenting with different pacing and emotions.
  • Leave space between takes for easier editing and avoid background noise during pauses.

Edit your voiceover:

  • Remove unwanted breaths, mouth noises, or background noise using editing software.
  • Adjust audio levels and add subtle background music if desired.
  • Consider seeking online tutorials or professional editing services for polish and refinement.

Remember: Experiment, have fun, and don’t be afraid to try different approaches. Mastering the recording process takes time and practice, but with dedication and these tips, you can capture a voiceover that adds magic to your explainer video!

Common Mistakes to Avoid in Explainer Video Voiceovers 

Your explainer video might boast stunning visuals and a well-crafted script, but a flawed voiceover can render it all ineffective. Here are some common mistakes to steer clear of and ensure your voiceover amplifies your message, not hinders it:

1. Overlooking the Voice’s Significance:

  • Thinking voiceover is an afterthought: Don’t underestimate the power of the voice! It breathes life into your script, connects with viewers emotionally, and guides them through your message. Treat it as an integral part of your video from the outset.
  • Prioritizing visuals over audio: Striking visuals are important, but neglecting audio quality leads to a disjointed experience. Invest in good recording equipment and consider professional voiceover artists for optimal results.

2. Misaligning Voice with Brand Identity:

  • Choosing a generic voice: Your voiceover should embody your brand personality. A playful voice might suit a tech startup, while a sophisticated tone might be ideal for a luxury brand. Avoid generic voices that fail to resonate with your target audience.
  • Ignoring cultural sensitivities: If targeting a specific region, consider cultural nuances in accent and tone. An insensitive choice can backfire and alienate viewers.

3. Ignoring the Power of Pacing and Tone:

  • Monotone delivery: A monotonous voice lulls viewers to sleep and fails to engage them. Use variations in pace, emphasis, and inflection to keep listeners hooked and convey emotions effectively.
  • Mismatched pacing and visuals: Fast-paced narration paired with slow visuals creates a jarring experience. Ensure your voiceover complements the visual rhythm and enhances the overall flow.

Bonus Tip: Don’t be afraid to experiment! Test different voice styles, pacing, and tones to see what resonates with your target audience. Gather feedback and refine your approach for the best results.

By avoiding these common pitfalls and paying close attention to your voiceover, you can ensure it delivers your message with clarity, impact, and a touch of magic, leaving a lasting impression on your audience. Remember, the right voiceover is an investment that elevates your explainer video from good to truly unforgettable.

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Her passion for writing began at a young age and has since grown into a successful career. On her author page, you can explore her work, skills, and achievements in detail. Her writing style is unique and captivating, bringing a fresh perspective to every project she works on. She has a keen eye for detail and is committed to producing high-quality content that resonates with the audience. Her ability to craft engaging stories and compelling narratives has earned her a reputation as one of the most talented writers in the industry.

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